WAVE Contacts
Officers - 2011/2012
The President shall provide vision and direction for carrying out the mission of the WAVE.It is the
responsibility of the President to oversee all functions and business of the WAVE and to lend support
to various planning teams and subcommittees by assuring the allocation of all necessary resources to
achieve their goals. The president is the official representative of the WAVE to the school
administration and facilitates regular meetings with the Principal, the School Board, and WAVE members.
In addition the President is responsible for setting the agenda for monthly WAVE meetings.
The Vice President shall assist the President
and carry out the President's duties in his or her absence or inability
to serve; oversee Fundraising Committee, including but not limited to the
three major annual fundraisers (Golf Tournament, Olympic Triathlon, Spring Fundraiser);
review new business proposals and business contracts for Executive Board
discussion and/or approval; participate as a member of the Business and
Finance committee; attend WCS finance committee meetings as a liason for
WAVE.
Shall oversee Parent Participation team; oversee Hospitality and Community Building team and
community building events; encourage new ways for WAVE members to be involved and meet their parent participation hours;
assist the president as needed.
The Secretary works with the President to prepare and monitor meeting agendas and keeps meeting
minutes which are presented at the monthly WAVE meetings, kept on record in the school office
and are posted to the school website. The Secretary prepares all official WAVE correspondence
(such as "Thank you" notes), maintains and distributes a parent contact list for WAVE use and
alerts the Communications Team Leader about upcoming meetings and events for publicity purposes.
The secretary will support all Team members in their endeavors.
The Treasurer is responsible for receiving and disbursing all monies, keeps an accurate account
of the receipts and disbursements and submits oral and written financial reports at all general
membership meetings. The Treasurer creates an annual budget based on the WAVE calendar of events
and general Team needs. The Treasurer will support all Team members in their endeavors.
Election of Officers
Nominations for offices will be accepted beginning in February. A purposed slate of candidates
will be announced at the March meeting. Elections will be held at the April officers will be
held at the May meeting. Each term is for one school calendar year with no term limits.
Team Leaders
The Communications team is responsible for ensuring that parents are kept informed of and included in all school activities. This team provides updated notices to parents through regular emails, fliers, a biweekly newsletter, and via the school's website.
The Fundraising Team leads parents and community members in raising funds to support the innovative
programs and curriculum offered by the Westlake Charter Schools. This team oversees and organizes three
major Fundraising events during the year: The Golf Tournament, Olympic Triathlon and a spring fundraiser.
Community-building
Event Coordinator
Event Coordinator
Diana Vail
Hospitality
Heather Bell
The Hospitality and Community Building Team is involved in building a sense of community among our
school's families and staff and enhancing our unique school culture. This includes providing
teacher appreciation activities and luncheons, family-oriented nights out and community service
projects such as canned food drives. This team also organizes the food and refreshments needed
at school events.
The Parent Participation Team connects parents to volunteer opportunities through WCS. They provide
a Parent Participation Guidebook and makes sure the participation needs are kept current and publicized
in a variety of ways. In addition, they track the hours of reported participation and provide parents
with a Parent Participation Summary letter at the end of each quarter. In addition, this team maintains
a list of parents and their interests based on the Parents Interest Surveys.
The Parent Participation Recorder (PPR) keeps the log of all volunteer hours by capturing data from
the various sources.
1) WCS Website - Record your hours at http://www.westlakecharter.com/hours/
2) WCS Volunteer Binder. Record on‐campus hours in the Parent Participation Binders located in the school front offices.
3) Parent Log Sheets. Record your parent hours on a Parent Participation Log. Blank forms are available in the school offices and on the web site www.westlakecharter.com. Drop off your completed logs in the WAVE mailbox located in the school offices.
**Download Parent Logs Sheets in either Excel & PDF formats.
1) WCS Website - Record your hours at http://www.westlakecharter.com/hours/
2) WCS Volunteer Binder. Record on‐campus hours in the Parent Participation Binders located in the school front offices.
3) Parent Log Sheets. Record your parent hours on a Parent Participation Log. Blank forms are available in the school offices and on the web site www.westlakecharter.com. Drop off your completed logs in the WAVE mailbox located in the school offices.
**Download Parent Logs Sheets in either Excel & PDF formats.
WAVE Campaign Coordinators
International Festival
Open
